What is e-Procurement or GEP?

In an effort to maximize purchasing efficiency between Bruce Power and its key suppliers, Bruce Power has implemented an innovative e-Procurement cloud solution with GEP.

Currently, Bruce Power has configured the solution with the following Electronic Data Interchange (EDI) transactions:

  • Purchase Orders (POs) & Purchase Order Revisions – 850 & 860
  • Purchase Order & Purchase Order Revision Acknowledgements (PO Ack) – 855 & 865

GEP will work with you to establish connections to receive POs and revisions from Bruce Power, transmit PO & PO Revision Acknowledgements to Bruce Power to confirm orders and provide the ability to propose changes to the PO (quantity, price and delivery date). Bruce Power expects suppliers to send PO acknowledgements for all orders to streamline processes.

As a Bruce Power supplier, do I need to pay to use?

Under our arrangement with GEP, as an existing supplier, you will not be required to sign a contract and most significantly, you will not be required to pay any connection or transaction fees.

How can I enroll with GEP?

Should you wish to enroll with GEP, please contact your Bruce Power Buyer.

I am a Bruce Power Vendor already setup with GEP. Who do I contact for technical support?

Contact the GEP Help Desk by phone at 1-732-428-1578 or email brucepowersupport@gep.com.

How should a Bruce Power supplier provide notification and additional information when materials that have been sold to Bruce Power are found to be suspect, fraudulent, defect or require a recall?

All vendors are required to submit vendor bulletins and alerts to Bruce Power by emailing QualityServices@brucepower.com.

There is a source surveillance condition on the purchase order I received from Bruce Power. What do I do to schedule a source surveillance visit?

Quality surveillance and expediting may be added to Bruce Power Purchase Orders. These source inspection visits must be scheduled in advance. For North American vendors, 10 business days are requested for advanced scheduling. For European vendors, 15 business days are requested. For questions and additional information referring to these matters, please contact Ken Barley, Bruce Power’s Quality Services Manager.

During source surveillance, members of the Bruce Power Quality Source Surveillance Inspectors could require access to various site work locations, drawings, technical documents and procedures for review.

Who is the Bruce Power logistics provider and how do I contact them?

Bruce Power logistics provider is Farrow Group and its contact number is 1-855-728-4757. This information can be found in the Purchase Order terms.

How does my company submit an invoice for payment?

Companies are to submit invoices electronically to Accounting Services  as specified on the Purchase Order. If it is not clear on your Purchase Order, contact the Buyer or submit an inquiry.

Why is there a delay in invoices being processed?

There are two reasons an invoice being paid could be delayed. If the packaging, part number, description or documentation does not match the Purchase Order exactly an Overage, Shortage, Damage or Discrepant (OSD&D) record is created and the invoice cannot be paid until it is resolved. Additional, if the invoice does not match the amount on the Purchase Order exactly, the invoice will be put on hold and sent to the buyer to resolve.

Did you know that some information related to the design, production, construction, operations or maintenance of our nuclear facilities is considered controlled nuclear information? And did you know that exporting (and, in some cases, importing) controlled nuclear information requires a licence from the Canadian Nuclear Safety Commission?

This includes taking the information out of Canada on your BlackBerry or laptop, logging into the Bruce Power LAN and viewing the information when you are outside of Canada, or sending information via email outside of Canada. You may also be inadvertently exporting nuclear information if you sent an email containing certain information to a colleague who just happens to be travelling abroad and opens the message on his/her laptop or Blackberry.

What is controlled nuclear information?

The Nuclear Non-Proliferation Import and Export Control Regulations (NNIECR) defines what constitutes controlled nuclear information and makes such information “prescribed information” when it is imported or exported.  The schedule in the NNIECR identifies controlled nuclear substances, equipment and information. The schedule is comprised of two parts – Part A lists nuclear items and Part B lists nuclear-related, dual-use items, which could be used outside the nuclear industry, as well as inside.

The items listed in Part A are those specially designed or prepared for nuclear use. Examples of controlled nuclear equipment listed in Part A include:

  • Vessels designed or prepared to contain the core of a nuclear reactor
  • Fuel handling equipment
  • Reactor control rods and equipment
  • Pressure tubes and/or zirconium tubes
  • Primary Heat Transport pumps and heat exchangers (e.g. steam generators, preheaters, etc.)
  • Neutron detection and measuring instruments
  • Plants for the production or concentration of heavy water
  • Parts associated with any of these items
  • Technology/technical data associated with any of these items

Bruce Power employees and contractors that are involved in the procurement of equipment and parts may need to send information out of the country. Consequently, people need to be cautious to avoid inadvertent export of controlled nuclear information.

The items listed in Part B are those that have legitimate non-nuclear applications, but could also make a significant contribution to a non-safeguarded nuclear fuel cycle or nuclear explosive activity. Examples include:

  • Lithium
  • Machine tools
  • Dimensional inspection equipment
  • Vibrational test equipment
  • Parts associated with any of these items
  • Technology/technical data associated with any of these items

Care has to be taken when importing or exporting any of the items listed in Part B, or sending any related technical information electronically, as these items, unlike those items listed in Part A, may not be obviously related to a nuclear application.

Additional detail on what constitutes controlled nuclear information and how to apply for an import or export license can be found in the Nuclear Non-Proliferation Import and Export Control Regulations REGDOC 2.13.2 Safeguards and Non-proliferation Import and Export.

What should I do if I believe there is non-compliance?

Importer and exporters may, on occasion, inadvertently fail to obtain an import or export authorization from the Canadian Nuclear Safety Commission (CNSC), or unintentionally fail to comply with a condition of an import or export licence. In such situations, or if there is any doubt, you should reach out as soon as possible to Bruce Power’s Regulatory Affairs department. If it is determined there may have been a potential non-compliance, Regulatory Affairs will assist in ensuring the necessary disclosures to the CNSC are completed as soon as possible.

If you have any question in regard to the import or export of controlled nuclear information contact us at info@brucepower.com.